PRIVACY POLICY

Last updated: 24 September 2026

This privacy policy explains how Stephen Prescott and Arc Stage Hire Ltd collect, use and protect personal information connected with this project.

When we say “we”, “us” or “the project”, we mean Stephen Prescott and Arc Stage Hire Ltd, where applicable.

Website: stephenprescott.co.uk

Email: hello@stephenprescott.co.uk

What information we collect

Depending on how you interact with the project, we may collect:

Your name
Email address
Telephone number
Social media details
Confirmation that you are aged 18 or over
Video footage
Photographs
Audio recordings
Your image and voice
Information you choose to tell us during filming or through our website
Messages or enquiries you send us
Records of filming permissions and release forms
Basic information about how you use our website

We only aim to collect information we genuinely need.

Filming, photography and audio

If we film, photograph or record you as an identifiable participant, we will normally explain what we are doing and ask you for permission.

Where you agree, the footage may be edited and used in places including:

YouTube
TikTok
Instagram
Facebook
LinkedIn
stephenprescott.co.uk
Other websites connected with the project
Promotional material
Trailers and short clips
Thumbnails
Press and media
Content involving project partners or sponsors

Content may also be monetised.

Footage may be edited, shortened, cropped, subtitled or combined with other footage.

Taking part does not automatically give you a right to payment or a share of any revenue unless something different has been agreed with you separately.

Why we use your information

We may use your information to:

Create and publish content
Keep a record of your permission to use footage
Identify the footage you appear in
Contact you about content you have appeared in
Follow up where we may be able to help or support you
Contact you about future opportunities where you have agreed to this
Respond to enquiries
Run and improve the project
Manage partnerships and sponsorships
Operate our website
Keep appropriate legal and business records
Protect the project from misuse or fraud

We do not sell your personal information.

Our legal reasons for using your information

Depending on the situation, we may use your information because:

You have given us permission

For example, when you agree to:

Appear in filmed content
Allow us to use your image or voice
Be contacted about future opportunities
Receive optional updates

You can withdraw your consent where consent is the basis we are relying on.

We have a legitimate reason

We may sometimes use information where it is reasonably necessary for the day-to-day running and protection of the project.

For example:

Answering enquiries
Keeping appropriate records
Protecting our website
Managing production
Dealing with disputes or complaints

We have an agreement with you

If you become a creator, contractor, partner, sponsor, mentor or collaborator, we may need to use your information to manage that relationship.

The law requires us to

We may need to retain or disclose information for legal, tax, accounting or regulatory reasons.

Information you tell us during filming

People we meet may choose to tell us about their life, work, ambitions, finances, health or personal circumstances.

We will treat this information with care.

We will not deliberately edit someone's words to make them mean something substantially different from what they originally said.

If particularly sensitive personal information is going to become an important part of published content, we may ask for additional permission where appropriate.

Helping people

Part of this project may involve trying to help people we meet.

You may tell us about:

An idea you want to start
Work or career problems
A business
Financial barriers
Skills you want to learn
Support you need
Opportunities you are looking for

We may use this information to understand whether we or someone else could help.

Where appropriate, we may introduce you to another organisation, mentor, company, service or opportunity.

We will not normally hand over your private contact information to another organisation without telling you or having an appropriate reason to do so.

People under 18

Our standard filming release is for people aged 18 or over.

If we want to feature someone under 18, we will use a separate process and obtain appropriate permission from a parent or guardian where required.

We will take additional care with information relating to children and young people.

Who we may share information with

We may share information with people or organisations helping us run the project, including:

Video editors
Camera operators
Production team members
Website providers
Cloud storage providers
Email providers
Professional advisers
Accountants
Lawyers
Project partners where appropriate

If content is published online, it may also be processed by platforms such as:

YouTube / Google
TikTok
Meta / Facebook / Instagram
LinkedIn

Those platforms have their own privacy policies and terms.

Sponsors and partners

We may work with brands, sponsors, businesses, charities, colleges, mentors, funders or other organisations.

If content featuring you forms part of a commercial partnership or sponsorship, it may be used within that content where your filming permission allows it.

We will not sell your private contact details to sponsors or advertisers.

Where information is stored

We may use trusted technology providers to store video footage, forms, emails and other information.

Some of those companies may process data outside the UK.

Where appropriate, we will use providers and arrangements intended to protect personal information in line with applicable data protection law.

How long we keep your information

We only keep information for as long as we reasonably need it.

Filming release records may be kept for as long as footage involving you is being used and afterwards where necessary to show that permission was given.

Video and audio footage may also be kept as part of the project's archive.

Enquiry and contact information will be reviewed and removed when there is no longer a genuine reason to keep it.

Some legal, financial or business records may need to be retained for longer.

If you change your mind about footage

If you have appeared in our content and want to discuss how your footage is being used, contact: hello@stephenprescott.co.uk

Please tell us your name and, if possible, where or when we filmed you.

If we are relying on your consent and you withdraw that consent, we will stop making new uses of your footage on that basis and deal appropriately with material that we control.

However, once something has been published online, we cannot guarantee that every copy will disappear.

Other people may already have:

Shared it
Downloaded it
Screen-recorded it
Reposted it
Published it elsewhere

We cannot control copies held by other people or platforms.

Website forms

If you submit information through our website, we will use it for the purpose explained on that form.

This may include:

Filming releases
Contact forms
Requests for support
Partnership enquiries
Sponsorship enquiries
Future opportunities

Completing one form does not automatically sign you up to unrelated marketing.

Cookies

Our website may use cookies and similar technology.

Some cookies are necessary for the website to work.

Others may help us understand how the site is being used or improve our marketing.

Where required, we will ask for your permission before using non-essential cookies.

You can manage your choices through the cookie settings on the website.

Social media

If you contact or interact with us through social media, the social media platform will also process information about you.

We may be able to see things such as:

Your username
Profile picture
Public posts
Comments
Messages

We will only use that information where it is relevant to our interaction with you or the project.

Keeping your information secure

We take reasonable steps to protect the information we hold.

This includes:

Limiting access to people who need it
Using secure accounts and passwords
Using reputable service providers
Taking reasonable care when storing footage and personal information

No online system can guarantee complete security.

Your rights

Depending on the circumstances, you may have the right to:

Ask what personal information we hold about you
Ask for incorrect information to be corrected
Ask for certain information to be deleted
Ask us to restrict how information is used
Object to certain uses of your information
Withdraw consent where we rely on consent
Ask for certain information in a portable format

To make a request, email: hello@stephenprescott.co.uk

We may need to confirm your identity before dealing with a request.

You also have the right to raise a concern with the UK's data protection regulator:

Information Commissioner's Office (ICO) ico.org.uk

Changes to this policy

This project is evolving and the way we work may change over time.

If we make significant changes to how we collect or use personal information, we will update this privacy policy.

The latest version will always show the date it was last updated.

If we need fresh permission for a significantly different use of your information, we will ask rather than assuming your previous permission covers it.

Contact us

If you have any questions about this policy, your personal information or footage involving you, contact:

Stephen Prescott

Arc Stage Hire Ltd

Email: hello@stephenprescott.co.uk
Website: stephenprescott.co.uk